Commercial HVAC Parts Coordinator

Job DetailsJob Location: Hobart - Hobart, IN 46342Salary Range: $25.00 - $28.00 HourlyLocation: Four Seasons Plumbing, Heating, Cooling & Electric – Chicagoland/Hobart Indiana Pay Range: $25-$28/hr based upon experience Position Summary  Four Seasons is seeking a highly organized and driven Commercial HVAC Parts Coordinator to support our fast-paced service and install operations. This role is critical in ensuring our technicians and project teams have the right parts, at the right time, to keep customer systems up and running.  You will manage inventory, procurement, and vendor relationships for commercial HVAC equipment—primarily rooftop units (RTUs), boilers, controls, and related components—while supporting urgent service needs across the Chicagoland area.  Key Responsibilities  Inventory & Warehouse Operations  Maintain accurate inventory of commercial HVAC parts (motors, belts, compressors, controls, filters, etc.)  Manage stock levels to support high-volume service operations, especially RTU repairs  Receive, inspect, tag, and organize incoming materials  Procurement & Vendor Management  Order parts and equipment from key vendors (Trane, Carrier, Lennox, Daikin, supply houses, etc.)  Track availability, lead times, and backorders  Source hard-to-find or obsolete parts for emergency service calls  Build strong relationships with suppliers to improve pricing and response times  Service & Install Support  Stage parts daily for scheduled service calls and commercial installs  Work closely with service managers, dispatch, and account reps to anticipate job needs  Ensure technicians leave the shop fully prepared to complete jobs on the first visit  Handle emergency parts requests with urgency to minimize downtime for customers  Cost Control & Accuracy  Monitor parts usage and identify cost-saving opportunities  Prevent overstocking and reduce obsolete inventory  Support accurate job costing by tracking parts to specific work orders  Assist with warranty returns and vendor credits  What Success Looks Like at Four Seasons  Technicians consistently have the parts they need → higher first-time fix rate  Minimal job delays due to parts issues  Strong control of inventory with low shrinkage and minimal obsolete stock  Fast turnaround on urgent RTU and commercial repair parts  Positive feedback from field teams and account managers  Qualifications Required  2+ years in HVAC parts, supply house, or mechanical contracting  Strong knowledge of commercial HVAC systems (especially RTUs)  Experience in a service-driven environment with high daily volume  Ability to prioritize urgent requests and adapt quickly  Strong organizational and communication skills  Preferred  Experience supporting both service and install teams  Familiarity with Chicagoland suppliers and vendor network  Experience with inventory/dispatch/ERP systems (ServiceTitan or similar)  Core Competencies  Sense of urgency – understands downtime = customer impact  Detail-oriented – accuracy in ordering and staging parts  Problem solver – finds solutions when parts are unavailable  Team-first mindset – supports techs, dispatch, and sales  Operational awareness – understands how parts drive revenue and efficiency  Work Environment  Combination of warehouse and office  Fast-paced, high-demand environment supporting same-day service  Occasional early mornings or extended hours during peak seasons  Compensation & Benefits  • Medical Insurance (employer subsidized) • Accident Insurance • Critical Illness Insurance • Hospital Indemnity Insurance • Dental Plans (free to employees) • Vision Plans (free to employees) • Short Term Disability (free to employees) • Long Term Disability • Basic Life Insurance (free to employees) • Holiday Pay • Paid Time Off • 401k with Matching • Credit Union • Cellular Discounts Reasonable Accommodation: Four Seasons is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Four Seasons is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Human Resources at 773-284-6161 Ext 5010. #LI-MW Qualifications