Permit Coordinator

Location: Lancaster, PA
Schedule: Monday-Friday, 8:00 AM-4:00 PM
Pay: $50,000-$60,000 per year

Join Topline Heating & Air

Topline Heating & Air is seeking a highly organized and detail-oriented Permit Coordinator to join our growing team. This role is critical to ensuring our residential HVAC installation projects move smoothly from sale to completion by managing permits, inspections, and regulatory compliance.

If you enjoy organization, working with multiple departments, and keeping projects on schedule, we'd love to hear from you.

What You'll Do

• Prepare, submit, and track permit applications for residential HVAC installations and replacements.

• Coordinate with municipalities, building departments, and utility companies to obtain required permits.

• Schedule inspections and monitor permit and inspection status to prevent installation delays.

• Communicate permit approvals, inspection dates, and project updates with installers, project managers, sales teams, and homeowners.

• Ensure all permit documentation is complete, accurate, and submitted on time.

• Maintain organized electronic records of permits, inspections, and project documentation.

• Resolve permitting issues by working with inspectors, municipalities, installers, and management.

• Update company software with permit status, inspection results, and project notes.

• Assist with final project closeout after inspections have been completed.

• Provide exceptional customer service by answering homeowner questions regarding permits and inspections.

• Stay current on local building codes and permitting requirements.

Qualifications

• High school diploma or equivalent required.

• Associate degree or administrative certification is a plus.

• Minimum of 2 years of experience in administrative support, permitting, construction, or the HVAC industry preferred.

• Knowledge of residential construction or building permit processes is highly desirable.

• Strong organizational and time management skills.

• Excellent communication and customer service abilities.

• Proficiency with Microsoft Office (Excel, Outlook, and Word).

• Experience using CRM software or permitting portals is a plus.

• Ability to manage multiple projects and meet deadlines in a fast-paced environment.

• Strong attention to detail and problem-solving skills.

• Self-motivated with the ability to work independently while collaborating with multiple departments.

Benefits

• Medical, Dental & Vision Insurance (available the first of the month following your start date)

• 401(k) with Company Match

• Paid Vacation

• Paid Holidays

• Paid Training

• Career Growth Opportunities

• Company Events and Team Activities

• On-Site Gym

Why Join Topline?

At Topline Heating & Air, we're committed to delivering an outstanding customer experience while creating a workplace where employees can build long-term careers. As our Permit Coordinator, you'll play an important role in keeping our installation process running efficiently and helping homeowners receive exceptional service from start to finish.

Pay: $50,000-$60,000 per year

Schedule:

• Monday-Friday

• 8:00 AM-4:00 PM

If you're organized, proactive, and enjoy keeping projects moving, we'd love to meet you. Apply today and become part of the Topline Heating & Air team!